Reference: JG17008
Salary: £30,000 - £40,000
Location: London
A career boosting opportunity has arisen for a bright, recent university OR second jobber at a lovely boutique executive search based in the heart of the West End. This is a newly created role to help support the partners and associates at the growing firm. As a Team/Search Coordinator, you are responsible for managing the end to end search process; this involves everything from calendar management, scheduling interviews and meetings, creating pitch decks (PowerPoint) and generally acting a linchpin and point of contact for stakeholders at all levels.
We have worked closely with this client before so we know there is genuine progression and career development – an exciting opportunity to grow your career and work hard!
Search Execution, Administrative & Research Support:
- Create polished client-facing documents, such as pitch decks, progress reports, and CV’s.
- Manage search mandates and ensure proper information flow in our Talent Relationship Management (TRM) system, by setting up new searches, maintaining and updating candidate and client profiles, logging meetings, and organizing notes.
- Take a project management approach to oversee timelines, prioritise tasks, and ensure deliverables are met on schedule.
- Format, edit, and create professional CV’s and bios for candidate submissions.
- Conduct candidate research and market mapping to support search efforts.
- Lead post-search debriefs to assess outcomes and summarise key takeaways.
Client & Candidate Coordination:
- Serve as the primary point of contact for all client and candidate interactions, utilizing project management principles to streamline scheduling, manage priorities, and ensure seamless coordination across all touchpoints.
- Schedule and coordinate meetings between clients and candidates.
- Prepare materials for client meetings, attend calls, and actively track action items and follow-up tasks.
- Manage the logistics of candidate interviews, addressing any last-minute changes as needed.
- Coordinate travel and accommodation arrangements for candidates, working with travel agents to finalize details.
Candidate attributes:
- High attention to detail
- Strong written and verbal communication skills
- Ability to work well to a tight deadline
- Confident, charming & friendly
- Willingness to learn and develop career
- B2B and stakeholder management experience
- Strong IT skills (Powerpoint, Excel etc.)
Additional information:
- Core hours: 8:30-6pm
- Hybrid working offered
- discretionary bonus scheme
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.
