Job Description
As an Executive Assistant at COS, you will be pivotal to the success of our Managing Director, teams, and overall business. Positioned in the heart of the fashion industry, this role offers a unique opportunity to make a significant impact within a dynamic and evolving organisation. You will anticipate the needs of the Managing Director, building strong relationships with integrity and professionalism. By staying informed on business priorities, you will ensure smooth operations and bring organization and structure to a constantly changing environment.
What you will be doing:
- Independently managing our executive's calendar and schedule, and coordinating and planning meetings, calls, appointments and events.
- Prepare for meetings by creating detailed agendas, gathering materials, producing high-quality documents and presentations, and taking precise minutes.
- Follow up on actions and deadlines, ensuring that the work move forward.
- Act as the primary point of contact. Managing communications, including emails, teams messages, phone calls, and other correspondence, and responding when necessary.
- Complete expenses on behalf of our executives and ensure invoices are processed efficiently.
- Managing all aspects travel, including arranging flights, accommodation, transport, visas and creating comprehensive itineraries.
- Manage other administrative tasks as required.
- Act proactively in all aspects to save time and solve ad-hoc problems as the arise.
- Take the initiative and lead your own projects and delegate tasks both independently and collaboratively.
- Collaborate with multiple stakeholders to proactively prepare and solve problems.
Qualifications
Alignment to our company values is the most important characteristic we look for in all new joiners. Our values are the behaviours that we appreciate above and beyond anything else. We are open-minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership. Our values are part of who we are, what we stand for and how we act.
In addition to our values for this role we are also looking for:
- Experience working as a high-level EA from a fast paced complex organisation.
- Exceptional organisational and time-management skills, with an ability to multitask effectively and coordinate an evolving workload.
- Strong written and verbal communication skills, exemplifying professionalism and diplomacy. Experience minuting meetings and creating action notes.
- Exceptional attention to detail and a proactive approach to problem-solving.
- Strong interpersonal skills, with the ability to collaborate effectively within a team and interact with individuals at all levels within the organisation.
- Adaptability to changing priorities and the ability to thrive and find solutions in a fast-paced, dynamic creative environment.
- Be able to handle confidential information with the utmost discretion
Additional Information
This is a full time permanent contract based at our Head Office in London.
Benefits
We offer all our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here.
In addition to this UK based colleagues also receive
- Up to 25 days holiday
- Annual health checks
- Pension scheme
- Discounts on various activities and financial/lifestyle products via our benefits hub
- Cycle to work scheme
- Discounted gym membership
- Employee assistance via retail trust
- Private health & dental care
Inclusion & Diversity
At COS we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.
Company Description
About COS: Since our launch in 2007 we have opened stores and sell online in over 40 countries worldwide. Our collection offers elevated essentials, iconic pieces and innovative design. The creative soul of the brand is visualised through our storytelling, seasonal runway shows and connect with contemporary culture to create an experience beyond the expected. From the beginning, our design ethos has always put lasting style, quality and sustainability first. Today 92% of the materials in our collection are more sustainably sourced.
Ready to apply? Click on the I’M INTERESTED link where you can upload your CV securely. Once we have received your application, we will keep you updated regularly about the status of your application so please look out for our email.
We are looking forward to hearing from you!
