About the role

We are looking for a highly organised and proactive Programme Administrator to provide essential administrative support that ensures the effective coordination and smooth delivery of our programmes. Working closely with Programme Managers, internal teams, and external stakeholders, you will play a key role in maintaining accurate records, supporting programme budgets and forecasts, and assisting with planning, reporting, and communications. This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment and has strong attention to detail.

Key Responsibilities

Coordinate day to day administrative tasks related to programme delivery
Support the Programme Manager with planning, reporting and communications
Process invoices and grant claims, maintaining accurate budget tracking under supervision.
Ensure grant eligibility criteria are met and support claimants by providing clarification, explanations and verifying appropriate evidence of claims
Organise meetings, workshops and training sessions, working collaboratively with the events team to book venues, send invitations and manage attendee lists
Maintain accurate and up to date programme documentation, including records, reports and databases
Monitor project timelines and follow up on outstanding actions to ensure progress remains on track
Manage programme related correspondence and respond to enquiries in a timely and professional manner
Maintain open and effective communication with internal teams and external stakeholders
Organise and maintain all programme documentation to ensure accuracy, consistency and accessibility
Support the development of project management standards and contribute to improved planning, monitoring and reporting practices across the organisation

Person Specification – Experience, Knowledge and Skills

Proven experience in an administrative or coordination role (experience supporting programmes or projects is desirable)
Proficient in Microsoft Office applications (experience with project management or reporting tools such as Power BI, Microsoft Planner or Power Automate is desirable)
Strong organisational skills with the ability to manage multiple priorities simultaneously
High attention to detail and a proactive, solutions-focused approach
Excellent written and verbal communication skills
A collaborative team player who can also work effectively independently
Adaptable and able to work effectively in a fast paced environment

We’re committed to developing, maintaining, and supporting a culture of equality, diversity, and inclusion. This applies to both our workforce and the practices we follow.

Please note we reserve the right to close the vacancy early should we receive a significant number of suitable applications.

We process your data for recruitment purposes only.

Your data has been submitted via Linkedin when applying for an open vacancy within our company. We’ll store your data either in the Linkedin platform or in our Applicant Tracking System (which is fully compliant with EU data protection laws), and we will not share it with anyone else.

We’ll keep your data until the vacancy is successfully filled. We cannot estimate the exact time period, but will consider this period to end when a candidate accepts our offer of the position. When the position is successfully hired or the advert is withdrawn, we’ll delete your data. You may request that we keep your data on our secure database for future roles by emailing us directly via our website.

Advanced Propulsion Centre UK

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Programme Administrator