Post Title: Contract Coordinator

Contract type: 2 year Fixed Term Contract

Rank/grade: D

Salary: Starting Salary £37,190 + £6,920 London Weighting

Directorate/department: Corporate Services/Change Portfolio Office

Vetting level required: MV/SC (find out more here- https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels /https://assets.college.police.uk/s3fs-public/2024-12/Vetting-authorised-professional-practice.pdf?VersionId=lvkOlukt26I3eQsjhOpkPlXGcGIvI4LV)

Location: Guildhall Yard East

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.

Who are we?

As City of London Police, we protect the people, businesses and infrastructure of the City of London, one of the most important and dynamic environments in the UK and globally. London City is the smallest borough in London, so does that make our job any less challenging? Absolutely not – because there’s so much going on.

City of London Police play a vital role in keeping the City of London diverse community safe. As a Police Staff Member you will be helping to making the city safer and deliver a valued service for those that live, work and visit the City.

Hybrid working - This Police Staff role adheres to Corporation of London’s hybrid working policy, which requires a 60% office attendance rate. The specifics of this will be discussed locally with your hiring manager if you’re successful for the role.

The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly.

The City of London Police is committed to equality of opportunities and continuously strive for inclusivity within our Force. We welcome applications from all sections of the community, particularly from those who are disabled, have long-term health conditions, and/or are neurodivergent, those with Black, Asian and other Minority Ethnic backgrounds, female candidates, and LGBTQIA+ individuals.

About The Team

The Commercial and Contract Management is a new function within Corporate Services where we are looking to drive efficiencies and best practice across all contracts. Our aim is to deliver a joined up, effective and compliant contract management approach, including a formal pipeline / cycle planning.

With end to end management of the process we will increase contract savings potential with pre-contract qualification, negotiation of renewal and ensuring value for money. This coupled with our oversight of the Police Efficiency and Collaboration Programme and the Productivity ambitions, the team will have strategic visibility of all commercial activity across the City of London Police

About The Role

The Contract Coordinator will assist the Commercial and Contract Management (CCM) team to provide structured commercial management support and coordinate key activities relating to commercials, finance, risk management, and supplier management.

Reporting directly into the Head of CCM, the Contract Coordinator, will undertake tasks according to the direction of the CCM team that supports the onboarding, management and governance of all contracts.

Responsibilities

In this role, you will be:

Support the onboarding new contracts in conjunction with City of London Procurement, to ensure all purchase requisitions are input, finances are set up, baselines for each contract is understood and reporting is set up in readiness for senior stakeholder review.
Setting up tracking and reporting across the function, supporting the Head of CCM in legislative and internal reporting and especially in line with the savings budget/targets given.
Provide overarching oversight on the spend on contracts that account for less than £10k per contract. Ensuring efficiencies and adherence to Procurement Code.
Own the Procurement Authorisation Report (PAR) process, providing governance around pre-contract checks in line with current processes.
To undertake any tasks required that may be required including commercial governance materials, updating Change Registers, and ensuring all relevant documentation is stored away for auditing purposes.

Requirements

Your application will be scored against the criteria listed below for shortlisting. Please ensure that you reference your ability, knowledge and experience against these points in your application.

Knowledge of contract management area would be an advantage
Excellent administration and organisation skills with an ability to meet strict deadlines and prioritise own workload.
Ability to work with minimum supervision in a pressurised environment.
Ability to communicate at all levels, within and outside the organisation.
High level of IT skills, including MS Word and Excel, with the ability to learn new software quickly.

This vacancy is open only to those who have the right to work in the UK. Also, due to this role requiring MV/SC level vetting, you need to have continuously resided in the UK for the last 5 years. This residency needs to be in the immediate 5 years prior to this application. If you do not meet this requirement, you are not eligible to apply for the role, due to nature of the vetting checks needed.

If you would like to discuss the role please contact: Nicky George – nicky.george@cityoflondon.police.uk

Selection Process

As part of the initial application process, you will be asked to evidence how your experience, skills, and knowledge align with the points listed above in the ‘Requirements Section.’

The application and interview will be tested under Level 2 of the College of Policing Competency and Values Framework.

Applicants who fail to address the skills/knowledge/experience of the job description will not be considered.

The closing date for applications is Tuesday 19th May 2026 @ 23:59hrs

Following shortlisting, successful candidates will be invited to attend a competency-based interview.

We strive to ensure all our information and services are accessible to and useable by everyone. If you would like to receive any information in a different way, would like us to do anything differently to help you apply for our roles, or have any other questions, please get in touch with HR via hrservices@cityoflondon.police.uk

Benefits

A diverse workforce improves the service we provide to our public by making us more approachable and relevant within our communities. This is why it’s vitally important that we recruit people from a wide range of communities and backgrounds with an understanding of cultural issues and a wide range of skills. We therefore particularly encourage female and people from Black, Asian and other Minority Ethnic communities to join us.

The way we work is changing. With a few exceptions most roles will be able to accommodate part time, job share and flexible working patterns. We can also offer hybrid working patterns of home and office based shift patterns. Feel free to speak to us about any flexible working requirements.

The Force Has a Number Of Staff Support Networks That Can Offer You Support And Advice. Applicants Are Very Welcome To Contact The Networks Directly If They Need Any Support Or Ask Any Question Before They Apply. For Further Information On The Networks And Their Contact Details Please Visit

https://www.cityoflondon.police.uk/police-forces/city-of-london-police/areas/city-of-london/about-us/about-us/equality-and-diversity2/equality-and-diversity-support-networks/

LGPS Pension Scheme -Local Government Pension Scheme explained - Which?
Access to Blue Light Card scheme -Welcome to Blue Light Card
Discounts within the Square Mile specifically for City of London Police employees
Free access to our Force Gym (with dedicated time for female colleagues throughout the week), Personal Training Instructors with a range of specialisms, and a large variety of fitness and wellbeing programmes
29 days’ annual leave + bank holidays, increasing up to 34 days with continuous service
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Contract Coordinator