Festival Administrator (Freelance)

Organisation: Glasgow International Comedy Festival (GICF)

Location: Glasgow (hybrid/office and venue-based during festival period)

Contract Type: Freelance

Dates: November 2025 - April 2026 (25 weeks)

Hours: 30 hours per week (variable)

Project Fee: £9,450

Closing Date: Friday 17 October 2025

About GICF

The Glasgow International Comedy Festival (GICF) is one of Scotland’s leading cultural events, celebrating comedy in all its forms. Each spring, we bring together artists, audiences and venues across the city for a festival that reflects Glasgow’s unique spirit - bold, diverse, inclusive and full of humour.

GICF supports both emerging and established performers, offering an Open Access platform alongside a curated programme of exceptional comedy from Scotland and beyond.

Overview

We are seeking a proactive and organised freelance Festival Administrator to join our team for the 2026 festival.

This freelance role offers a fantastic opportunity for someone at the start of their career in arts administration or festival production who is keen to gain hands-on experience across all areas of festival delivery.

Working flexibly from November 2025 to April 2026, the Festival Administrator will support the smooth running of the festival, with a focus on our Open Access Programme and venue liaison. You’ll play a key part in communicating with artists and venues, maintaining festival systems, and ensuring a great experience for performers and audiences.

Key Responsibilities

- Manage festival registrations via Eventotron (our event management system).

- Provide artist liaison and support during registration and in the lead-up to the festival.

- Liaise with festival venues during planning and delivery stages.

- Support the Festival Producer with administrative tasks, particularly for the curated programme.

- Assist the Marketing, Press and Social Media teams as required.

- Support festival-time delivery, including venue visits, troubleshooting, and artist support.

- Contribute to improving festival systems and communications.

Person Specification

Essential

- Strong organisational and administrative skills. - Strong knowledge and experience of Microsoft Office Suite and Google Workspace.

- Excellent written and verbal communication.

- Ability to manage multiple priorities and deadlines.

- Proactive, self-motivated and adaptable.

- Collaborative, friendly and flexible team player.

- Commitment to GICF’s values: inclusivity, accessibility, sustainability and celebrating Glasgow’s communities.

Desirable

- Experience in events or arts administration.

- Familiarity with event management systems or databases.

- Experience working in a festival or live events environment.

- Knowledge of Glasgow’s venues and comedy scene.

Fee and Working Pattern

This is a freelance role for 25 weeks (November 2025 – April 2026), averaging 30 hours per week (variable).

The total project fee is £9,450, payable in instalments.

Evening and weekend work will be required during the festival period, with flexibility expected and offered in return.

How to Apply

To apply, please send:

- Your CV, and

- A short cover letter (max one page) outlining your interest in the role and how your skills meet the person specification

to krista@glasgowcomedyfestival.com by Friday 17 October 2025.

Interviews will take place during the week commencing Monday 20 October 2025.

If you require the application materials in an alternative format or need any adjustments to the process, please let us know.

Equal Opportunities

GICF is committed to equality, diversity and inclusion in everything we do. We particularly welcome applications from people who are underrepresented in the arts, including those who are D/deaf, disabled, neurodivergent, and people from the Global Majority.

Glasgow International Comedy Festival

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Festival Administrator (Freelance)