About Oxford Royale

Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.

Job Description

The Administrator will support the Programme Director with all administrative tasks to help the campus run efficiently. The Administrator oversees all administrative processes, completes essential campus documentation, and ensures compliance with organisational policies. In particular, the Administrator is responsible for overseeing all student and campus paperwork, ensuring that all documents and records are completed correctly and are safely stored.

The Administrator will further be responsible for the set up and running of the Campus office, overseeing equipment delivery and stocks, preparation for and administration of student arrivals and departures and for programme activities.

This position is ideal for someone who is organised, proactive, and enjoys working in a fast-paced environment.

Please note: the role is non-residential therefore, the candidate must be able to commute to Oxford City Centre.

Key responsibilities:

Provide the Programme Director with administrative support in all areas;
Ensure all teachers and students are happy with the way in which the courses are progressing;
Complete relevant paperwork relating to registration, absence procedures, medication incidents and other areas;
To maintain clear and accurate logs for financial transactions and deposits;
Monitoring internal IT systems to ensure student records are up to date;
To coordinate all contractor communications and logistics for visits to campus;
Take minutes at weekly staff meetings and act upon action items arising;
Manage the dissemination and collection of academic supplies and Course Guides.

This is an exciting opportunity to join a leading international education company.

We incorporate equality into all we do, making every effort to eliminate discrimination, create equal opportunities and develop good working relationships.

Position Details

You will be required to work 40 hours per week, but flexibility is essential.
Our courses run in sessions of 2 weeks, with the majority of the courses running from July to mid-August
Non-residential (candidate must be able to commute to Central Oxford)

Person Specification

This job would suit someone who displays the following key attributes:

A strong team player with excellent organisational and communication skills.
An excellent telephone manner.
Ability to communicate with a wide range of colleagues in order to achieve a shared aim.
Outstanding attention to detail.
Ability to work efficiently with limited supervision.
Ability to work under pressure in a busy environment with multiple demands on time.
Flexible and proactive.

Essential Qualifications / Experience

Completed at least A-Levels or equivalent examinations.
At least one year of higher education.
High level of IT proficiency.

Desirable Experience

Strong proficiency with Google Apps.
Experience of academic or office administration.
Experience of working in a summer school environment.

Session Dates:

Oxford July 5th – July 18th, July 19th – August 1st, August 2nd – August 15th

At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion.

Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity, or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal-opportunity employer and encourage applications from all backgrounds.

Oxford Royale is equally committed to safeguarding and promoting the welfare of young people, and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.

Oxford Royale

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