People & Culture Administrator- £28,932 (£30,090 after successful completion of a 6-month probation)– South East London

The Role

Are you confident working in HR administration and ready to use your skills to help a team do their best work every day? Do you enjoy keeping things organised, supporting others and making sure everything runs smoothly behind the scenes? If so, this People and Culture Administrator position with Quo Vadis Trust (QVT) could be a great fit.

As our People and Culture Administrator, you will deliver day-to-day HR and office administration. You will help make sure our systems run well, our people receive the right support and our Central Services office stays organised and efficient.

This is a varied role where you will get involved in many aspects of HR administration, office coordination and team support.

If you want a role where your attention to detail and friendly approach directly support a team improving lives every day, we’d be delighted to hear from you.

Key Responsibilities:

HR Administration

Support general HR activity across QVT
Coordinate our HR software, Employment Hero
Assist with onboarding and offboarding
Help with recruitment administration and interview coordination
Maintain employee files, contracts and records
Support disciplinary and grievance meeting preparation
Coordinate training activity and liaise with external providers
Process DBS checks and Right to Work records
Take accurate minutes for HR meetings
Support quarterly reports, data and KPIs
Assist with payroll and pension administration

Office Management

Act as the first point of contact for Central Services
Handle calls and email enquiries with clarity and care
Build rapport with team members, clients and visitors
Keep the office tidy and equipment maintained
Manage the scanning and digital filing of documents
Distribute post and cover admin colleagues as required
Take and distribute minutes for meetings

General Duties

Support colleagues across QVT and build positive relationships
Uphold QVT values: Dignity, Excellence, Respect, Integrity and Kindness
Ensure compliance with Health & Safety and EDI policies
Provide wider admin support and occasional IT-related assistance

The Organisation

Quo Vadis Trust is a celebrated Mental Health Charity providing supported housing in South East London. Recognised for our 'Outstanding Approach to Equality & Diversity', we are proud to be a 'Great Place To Work' and have been shortlisted in the ‘Housing with Care Awards’. Our mission is to support individuals with mental health needs in their recovery, promoting independence and community integration.

The Person

Previous experience in a similar HR role.
Strong written communication skills.
Confident user of Microsoft Office and Outlook.
Organised, methodical and accurate with excellent attention to detail.
Able to work under pressure and meet deadlines.
Friendly, approachable, and confident communicating at all levels.
Flexible, adaptable, and able to use your own initiative.
Understanding of GDPR.
Able to travel between sites when required.

Quo Vadis Trust

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People and Culture Administrator