Swansea Bay University Health Board

About

Swansea Bay University Health Board (formerly ABMU) was created on 1 April 2019, after responsibility for providing healthcare services in the Bridgend County Borough Council area passed from ABMU to the new Cwm Taf Morgannwg University Health Board.

Swansea Bay UHB covers a population of around 390,000 in the Neath Port Talbot and Swansea areas and we have a budget of around £1bn. The Health Board employs approximately 12,500 staff.

It has three major hospitals providing a range of services: Morriston and Singleton in Swansea, and Neath Port Talbot Hospital in Baglan, Port Talbot.

We also have a community hospital and primary care resource centres providing clinical services outside the main hospitals.

Primary care independent contractors play an essential role in the care of our population and the Health Board commissions services from GPs, opticians, pharmacists and dentists across the area.

We have 49 GP practices in our Health Board area, 72 dental practices including orthodontists, 31 optometry practices and 92 community pharmacies.

Mental health and learning disabilities services are provided both in hospital and community settings.

The Welsh Centre for Burns and Plastic Surgery at Morriston Hospital covers not only South and Mid Wales, but the South West of England. Morriston also delivers one of two cardiac surgery services in Wales.

Other specialist services provided by the Health Board include cleft lip and palate, renal, fertility and bariatric (obesity).

Forensic Mental Health Services are provided to a wider community which extends across the whole of South Wales.

The Health Board is part of A Regional Collaboration for Health (ARCH), which is a partnership with Hywel Dda University Health Board and Swansea University. ARCH is a unique collaboration project aimed at improving the wellbeing and wealth of South West Wales.

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Key details

Location

SiteCimla Health and Social Care CentreAddressCimlaTownNeathPostcodeSA11 3SUMajor / Minor RegionSwansea

Contract type & working pattern

ContractFixed term: 12 months (Fixed until 31/03/2026)HoursFull time - 37.5 hours per week (Monday to Friday , 9am - 5pm)

Salary

Salary£24,433 - £26,060 per annumSalary periodYearlyGrade(Band 3)

Specialty

Main areaEngagement Facilitator

Welcome to Swansea Bay University Health Board. We welcome applications from people who share our values: caring for each other, working together and always improving.

Swansea Bay University Health Board reserve the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore we encourage early applications to ensure consideration for this post.

Prior consideration for this vacancy will be given to staff currently awaiting redeployment and we therefore reserve the right to withdraw this advert at any stage.

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job Overview

THIS POST IS FIXED TERM/SECONDMENT UP TO (31/03/2026) DUE TO FUNDING.

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

An exciting opportunity has arisen to become part of an innovative and dynamic team, working within Help Me Quit smoking cessation service. In this role you will support with the administration and engagement of Maternity, Community and secondary care clients/Patients, and be part of the wider team providing advice and support, to safely and sustainably, stop smoking. Also working on Engagement events within the Community, Maternity and secondary care, working closely with stakeholders and partners. Its a fantastic time to join the Swansea Bay Help Me Quit Team, we are a supportive and compassionate team, and are committed to development, innovation, safety and quality of our services, putting the patient at the centre is our top priority. If you are ready for a new challenge/chapter in your career, we would welcome an application from you.

Advert

To provide comprehensive administrative and engagement support to the Health Boards Help Me Quit management team. This includes; providing administrative support to the operational manager, arranging meetings (including virtual), coordinating information, preparation of agendas, minute taking, data entry, and regular routine audits. The post holder will play an instrumental role in supporting the HBs Smoking Cessation Services and strategy. The Engagement Facilitator will support the promotion and coordination of the Help Me Quit service in SBU following the Ottawa Model, in line with national and local guidance and best practice The post holder is required to communicate and liaise with staff and members of partner organisations, produce work to deadlines whilst ensuring compliance with Health Board policies. This is a key supporting role in the effective running of the service, which includes the management of resources as part of the core duties.

Working for our organisation

We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.

As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.

You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.

There are also apprenticeships, work placements and volunteering roles available.

We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.

Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.

If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.

Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.

We are a Disability Confident Employer and applications are welcomed from persons with disabilities. A disability will not prejudice your application. If you are unable to submit your application in the requested format because of a disability please contact the Recruitment Team, who will agree a more suitable way for you to apply. All disabled applicants who meet the essential criteria listed in the Person Specification will be invited to interview.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or , unless you have p Skilled Worker visaermission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting . If you are eligible for the HealthWork in the UKand Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Applicant requirements

warning Welsh language skills are desirable

Person specification

Experience

Essential criteria

Demonstrate experience in an administrative role
Experience of communicating with all levels of professional staff and the public
Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records Experience of transcribing and minute taking
Working experience of Microsoft Office 365 Suite including use to Teams.

Desirable criteria

Working in an NHS environment
Administering finance systems, e.g. requisitions, budget monitoring

Qualifications And Knowledge

Essential criteria

Word processing to RSA 111/NVQ Level 3 or equivalent level of experience
Good standard of education together with a high level of numeracy, written and spoken English

Desirable criteria

ECDL

Essential Aptitude And Abilities

Essential criteria

Adhere to and can demonstrate SBU Values & Behaviours
Good general digital skills including knowledge of Microsoft Office 365 including Teams
Thorough understanding of office procedures Working knowledge of filing/data systems including record management
Ability to work on own initiative and manage own workload Able to manage digital calendar diaries Advanced keyboard skills, good written and verbal communication skills
Good organisational skills, problem solving and fact finding Work within a team and to take direction from senior team members

Desirable criteria

Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Knowledge of Help Me Quit Services in Wales
Familiarity with Quit Manager digital platform

Other Essential Criteria

Essential criteria

Ability to travel within geographical area.
Able to work hours flexibly.
Satisfactory Standard/Enhanced DBS clearance including an Adults and Childrens Barred List check
Ability to carry resources
Continued Personal Development
Ability to work to deadlines and under pressure
Able to work within a team and ability to work on own initiative
Keen to learn and develop skills

Documents

Job Description & Person Specification (, 257.1)PDFKB
Occupational Health FRF (, 648.5)PDFKB
Applicant Guide (, 624.8)PDFKB
Privacy Notice (, 696.3)PDFKB
Guidance notes for Applicants (, 278.7)PDFKB

Further details / informal visits contact

NameSusan O'RourkeJob titleService Development ManagerEmail address [email protected]Telephone number07929 764642

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Swansea Bay University Health Board

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