About The Role
This is a great opportunity for an experienced candidate to join an essential cross-cutting team in a role that is varied, challenging and highly rewarding. A key focus will be the employee experience and the successful candidate will have the opportunity to work within an organization that is at the nexus of the global food system transformation.
This is a key role for the Foundation team in providing support to optimize the employee experience.
Key Responsibilities
The key areas People & Culture Officer will deliver include People Operations and Administration (including as an People & Culture Data Analyst; L&D Officer and Talent Acquisition Officer. The role will also support the P&C Team with projects and enhance the employee experience further by overseeing office management, internal events and ad hoc support. The People & Culture Officer will represent FAIRR/ JCF’s policies, procedures and goals. The tasks revolve around ensuring the policies are administered fairly and accurately to the employees (automation will be a key driver of this). Having a clear understanding of the strategic objectives is important to understand implement policies that support them. The Officer will support the Managers with administration tasks and will have exemplary MS Office skills producing work on time and to a high standard of professionalism and accuracy.
People & Culture Data Analyst
Key responsibilities relative to the effective management of employee related data and systems
- Organising, auditing, cleansing and maintaining HR data and HR GDPR
- Taking ownership of the HR data manipulation and reporting
- Streamlining HR processes and helping to manage the HR systems.
- Updating employee electronic records
- Preparing HR documents
- Providing an effective support service to end users.
- Delivering high quality and accurate HR data and service information to the business
- General administration for the HR team, including producing HR PowerPoints and publications
- Being the first point of contact for HR data / system queries
- Keeping abreast of new systems releases
- Preparing reports and analysing employee data
- Providing monthly pay updates to payroll and ensuring Personio is up to date (automating this process and creating workflows with Finance
L&D Officer & Talent Acquisition Officer
Key responsibilities relative to the provision of effective administration of L&D and Talent Acquisition
L&D
- Research learning and development practices in order to meet organisational, departmental and individual development needs
- Identifying training needs and supporting the administration of development programs for employees.
- Coordinating training delivery and tracking completion.
- Arrange the booking of trainers, venues, travel, accommodation and facilities for L&D events
- Communicate course requirements with trainers, facilities, learners and external suppliers with agreed timelines
- Provide a reliable point of contact for all learning and development matters
- Ensure staff attend internal and external learning events to meet legal requirements and wider L&D strategy
- Produce reports on learning and development activity using agreed People performance indicators
- Prepare or select any learning and development materials or programmes required by the learner/trainer
- Produce and maintain accurate records of learning and development activity in compliance with procedures
- Monitor and collate L&D evaluation forms
- Support the L&D team in achieving their development goals
- Manage the learning and development calendar
- Provide administrative support to staff and managers in the planning and delivery of L&D events and strategy
- Provide administrative support to the wider P&C team where required
Talent Acquisition
- Undertake recruitment administration on Personio
- Streamline resourcing processes using Personio
- Produce reports and MI
- Filter and shortlist CVs and applications
- Act as a point of contact for all resourcing issues and matters for Interns and Work Experience
- Recommend ways to improve the employer brand
- Participate in career events and job fairs
- Support with internal mobility / career progression
- Posting job adverts, screening applications, conducting interviews, and managing the recruitment process.
- Routine interviewing of junior candidates (or first round screening) and assessments of candidates
- Coordinating interviews
- Utilizing effective sourcing strategies to attract diverse talent.
- Onboarding new employees, including induction training and necessary paperwork.
- write and develop job descriptions, person specifications and job adverts
- manage the application process - check application forms, shortlist, interview, select successful candidate/s and inform unsuccessful ones
- ensure that prospective staff have the right to work at the organisation
Employee Relations:
- Providing basic advice to addressing employee concerns that may otherwise lead to grievances, and disciplinary issues.
- Providing basic advice to line managers on managing employee performance and relationships.
- Facilitating communication between employees and management.
- Note taking and administration for confidential hearings
Performance Management:
- Implementing performance review processes and supporting employees setting performance objectives.
- Providing feedback and coaching to employees to support development.
- Creating reports
- Provide support with performance management and the year end remuneration administration processes
Compliance:
- Ensuring adherence to employment laws and regulations, including data protection and equality legislation. Ensure this is reflected in Personio
- Maintaining accurate employee records and documentation.
Compensation and Benefits:
- Administering holiday and salary calculations
- Managing employee benefits packages and communicating changes.
- Administer the benefits on Pacific Prime and advise on pay and other benefits
Onboarding/Off Boarding
- Onboarding new staff – ensuring the process on Personio is followed; ensuring all the compliance documentation is in place, supporting and reminding managers of their obligations; ensuring probation reviews have taken place
- Providing an Operations Induction (H&S, overview of Personio and IT set up and security pass, workstation setup, ensuring IT-related issues are managed and addressed, teamwide accounts/logins; managing technical IT issues by liaising with the experts etc.
- Completing all off boarding and removing data in line with GDPR after 18 mths/ 7 years
- Responsible of onboarding/offboarding maternity leave.
Operations
- Managing HR meeting agenda.
Essential Criteria
Essential Skills, Knowledge & Experience:
This role is central to enhancing motivation and engagement in the FAIRR / JCF team and the whole organisation by providing an excellent employee experience.
Skills
- Administrative Skills: High Accuracy and attention to detail. Ability to recognise and correct mistakes and maintain continuous improvements - ability to identify process improvements and enhancements
- Proactive and process driven
- Highly organised and able to prioritise tasks, manage own time and work to deadlines
- Strong MS Office skills, especially Excel and Powerpoint.
- Project Management Skills
Experience
- Previous experience of working in an HRdepartment
- Experience of data and HR Information Systems
- Experience with (phone and in-person) interviews, candidate screening and evaluation
- Experience in organising e.g.diary management, event management, budget processes
- Experience in creating Board packs
- Experience of implementing and overseeing HR operational processes to ensure that HR administration is efficient and accurate, and that the office runs efficiently
- Excellent written, verbal, and interpersonal communication skills with a demonstrated ability to work with all levels of employees and management. Experience of preparing letters, presentations, and reports to a high standard.
Knowledge
- Knowledge of employment law and best practice
- Knowledge of HR systems and software
- Knowledge of HR data auditing and cleansing
- Knowledge of Recruitment and L&D practices
- Familiarity with social media and other professional networks for recruitment purposes
- An understanding of diversity and how this impacts and connects with resourcing
Competencies
- Communication Skills: Excellent written and verbal communication skills to effectively interact with employees and managers at all levels. Able to present information in a Powerpoint in a polished professional manner in line with Brand guidelines
- Problem-solving Skills: Ability to analyse situations, identify issues, and develop solutions.
- Confidentiality: Maintaining discretion when handling sensitive employee information
- Strong relationship building, management and communication skills
- A strong customer service/people first ethos to execute high operational standards to the team
- Proactive and capable of working autonomously on own initiative
- Learning orientation and able to learn new ways of working at pace
- Flexible and adaptable in the face of changing organisational priorities – willing to collaborate and help wherever required
- Must have the ability to communicate effectively across all mediums
- Reliable
HR qualification and CIPD Level 3 as minimum
Desirable Criteria
- Experience of working with training and development providers
- Knowledge of where to access up to date learning and development information
- Knowledge of Data Protection
- CIPD Level 5 or above
About Us
The FAIRR (Farm Animal Investment Risk & Return) Initiative was established in 2015 by the Jeremy Coller Foundation. The FAIRR Initiative is the fastest-growing ESG investor network with more than 400 investor members representing over $90 trillion in combined assets to leverage capital markets and drive positive change across the global food sector. FAIRR focuses on raising awareness of the key environmental, social, and governance (ESG) risks and opportunities impacting the protein value chain. Visit the FAIRR website for more information: www.fairr.org. Jeremy Coller Foundation (JCF) is a private foundation based in London and operating globally.
The Jeremy Coller Foundation (JCF), established in 2002, is the philanthropic vehicle of Jeremy Coller, Chair and Chief Investment Officer of Coller Capital, a leading private equity secondaries business. The Jeremy Coller Foundation is a strategic grant-making organisation with two primary focus areas. First, the Foundation is working to further venture and management education, partnering with Tel Aviv University on the Coller Institute of Venture and the Coller School of Management. Second, the Foundation seeks to address animal welfare, environmental and human health issues caused by intensive animal agriculture. You can learn more on the JCF website: www.jeremycollerfoundation.org.
WHY JOIN US?
Working for FAIRR provides the opportunity to be part of something big! As a purpose-led organisation, we offer a role that allows you to make an impact on people and the planet through our work on sustainable food systems. Our team is building for the future. We are a fast-paced organisation, offering a place to learn, do great things with great people, and have the autonomy to make decisions that spark and manifest real change.
FAIRR is comprised of several expert teams: Thematic Research & Engagements, Data & Research, Policy, Investor Outreach, Communications & Marketing, People & Culture. Our teams have grown rapidly but are still small enough to be innovative due to agility and collaboration. Teamwork and strong working relationships are key to our culture and enable a high level of trust within the team. All of this makes FAIRR a fantastic place to work to achieve real impact in the Global Food system – our goals are ambitious and exciting!
FAIRR’s culture is one of autonomy and responsibility, enabling skill development and career growth. Our team are supported and given stretch opportunities through our collaborative engagements with investors and the work we do with corporates producing innovative tools, data and research. You will have the opportunity to work on a range of high-profile topics to grow your expertise.
We are located in a modern office near Marble Arch.
