Reference: JH7110
Salary: £80,000 - £90,000
Location: London
A leading pan-European real estate investment management firm is seeking an exceptional Executive Assistant to support the CEO and oversee select private family office matters. This is a unique hybrid role spanning high-level corporate support, private-office involvement, and mentorship of a developing Private PA.
Key Responsibilities
- Provide full Executive Assistant support to the CEO, including complex diary management, international travel, correspondence, board materials, and project coordination.
- Act as the CEO’s primary point of contact, ensuring efficient communication, follow-up, and information flow.
- Support private-office operations: household administration, personal travel, event coordination, and management of an art and insurance portfolio.
- Mentor and develop the Private PA, offering guidance across diary management, communication, workflow, and prioritisation.
- Liaise confidently with senior stakeholders, advisors, and service providers across corporate and private matters.
- Uphold the highest levels of discretion, compliance, and risk awareness.
About You
- Proven EA experience supporting C-suite or UHNW principals, ideally across both corporate and private-office environments.
- Exceptional organisational, communication, and multitasking skills.
- Discreet, composed, and proactive, with strong judgment and stakeholder management abilities.
- Competent across Microsoft 365/Google Workspace, travel management, and basic financial processes.
- Fluent in English; French is an advantage.
- Flexible, polished, and able to thrive in a fast-paced, high-trust setting.
What We Offer
- 14-month maternity cover contract (with potential for extension).
- Competitive compensation and benefits.
- Exposure to both corporate operations and private family office environments.
- Opportunity to develop leadership skills through mentoring the Private PA.
If you are a highly professional EA with a discreet, solutions-focused approach, we’d love to hear from you.
Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.
Bain and Gray specialise in PA and administration recruitment across London. Typical roles include Receptionists, Team Assistants, Office Managers, PAs and EAs across all industry sectors. We are a boutique agency and therefore, are unable to respond individually to the high volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact your consultant directly.
